Core updates, simpler Active Directory, Password policies and more…

MailVault v4.2.40 is available.

This release contains:

  • Core packages and libraries updated
  • Active Directory & LDAP usage simplified (for user import and authentication)
  • Password policy functionality added
  • Optional size limits for indexing message body and attachment data
  • JVM configuration via the Settings UI
  • Cloud storage enhancements
  • Faster startup after an abrupt shutdown
  • Minor fixes and enhancements

The latest release has updates to it’s core packages and libraries (downloaded automatically via an intermediate update v4.2.38).

Active Directory and LDAP usage functionality has been simplified dramatically making it much easier for administrators to integrate MailVault with their company authentication and directory services.

Those of you who needed to explicitly layout a password policy, can now do so.

Mail volume and mail sizes continue to increase. Large attachments not only increase data transfer, but also use up indexing compute power (and increase index sizes). Often indexing the entire attachment is not necessary. Admins can now set a limit (if required) on the amount of data MailVault should index from mail attachments.

Sometimes we may need to change the Java Virtual Machine’s (JVM) default memory settings – this can now be done conveniently from the Settings UI itself.

MailVault tries to automatically recover from errors that may occur. Abrupt (non-graceful) shutdowns may leave the indexes in an inconsistent state. If the index size is large, the recovery process takes time, thus slowing down the MailVault startup – this has now been refactored to allow for a much faster startup after an abrupt shutdown, thus letting you get to work at the earliest.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

The need for email archival

Corporate email communication continues to grow.

Over the years, email has morphed from a simple and speedy means of communication into a sort of de facto mechanism for just about anything: conversing, exchanging data, managing to-do lists and delegated tasks amongst a whole lot of other things.

Often it is not the appropriate tool for the job, but the fact of the matter is that today email serves as a carrier for:

  • simple dialogue, elaborate discussions
  • data and information
  • presentations, negotiations, sales & strategic deals
  • technical support, customer service
  • mailing lists and so on…

Any which way you look at it, email is valuable!

As the volume of email goes up, how is a corporate supposed to deal with the torrents of email that it consumes and generates daily?

To make things more interesting, consider the following:

  • When an employee leaves, does the organization have convenient access to the employee’s email?
  • When a hard disk crashes or the laptop is stolen, can you quickly and easily regenerate a copy of all email for the employee in question?
  • What happens if a recipient inadvertently deletes an important message (happened with a friend recently) and the sender was unreachable?
  • Can you find and retrieve information from an email exchange that took place a year ago? Two years ago? Five years ago? How easily can you do that? What if you were not part of the original mail exchange?
  • What happens when legislation and law (or your own email policy) requires that you store copies of all email communication for a specified period of time?

These are but a few scenarios of possibly many others that arise in the realm of corporate email usage.

To address these challenges and more, we offer you MailVault.

MailVault is meant to help an organization archive and manage it’s email effectively, productively and securely – while being light, simple to integrate and very user-friendly.

Check out the overview, have a look at it’s current features or download and take it for a spin. We hope you find MailVault as useful as we wish it to be.

Do tell us if there are other needs, scenarios or challenges that you face and would like to see addressed.

Introducing MailVault

MailVault is a standalone email archival product, compatible with any standards-based email server.

It offers immediate benefits to organizations aware of and interested in:

  1. Security & compliance
  2. Corporate messaging surveillance
  3. An easy to use backup and restore mechanism for the entire organization’s email

Hello, world… 🙂