The Features and Benefits of using MailVault

Here are some of the features and benefits, that make MailVault very easy to deploy and a joy to use.

Email systems compatibility

  • Works with all standards-based email servers
  • Microsoft 365, MS Exchange, Google Workspace (including Legacy / Free Edition), Lotus Notes, Zimbra, Icewarp, MDaemon, PostMaster, Postfix, Qmail, Sendmail and other SMTP, POP3 and IMAP mail servers.

Email Backup & Archiving

  • Archive all internal, incoming, outgoing email (with multi-domain support)
  • Automated & on-demand, email collection and archiving
  • Multi-protocol support: POP3, IMAP, SMTP
  • Archive email from local & network storage
  • Archive email from multi-mailbox formats: PST, mbox, maildir, eml files, etc.
  • Legacy email backup
  • Optionally relay incoming SMTP email outwards to a SMTP relay server

Email Plus

  • Go beyond ‘just email’
  • Microsoft 365: Also backup Drive (documents & files), Calendars, Contacts
  • Google Workspace: Also backup Drive (documents & files), Calendars, Contacts

Smart storage

  • Email deduplication and single-instance storage to minimize disk usage
  • Compression for even greater storage gains
  • Military grade encryption
  • Additional, cloud-based storage using SkyStore (on AWS, Azure and others)

Easy archive management

  • Multiple archives, partitions, disks support
  • Disk storage: local, network attached, removable external drives
  • Automatic roll over, with new archive activation
  • Secondary storage facility, with automatic incremental backups and primary archive retention policy
  • Filters to keep out unwanted email
  • Email holding queue during archive or storage maintenance

Compliance ready

  • Long term storage, searchable and quickly retrievable
  • Auditable administrator and user activity logs
  • Flexible retention policies for different email
  • Litigation “hold” support for purposes of legal discovery
  • Email tamper detection

Powerful search and retrieval

  • Simple “Google-like” search
  • Free-text search in full message body and headers
  • Search in attachments of commonly used file formats: text, doc, ppt, xlsx, html, pdf
  • Advanced search based on various criteria, with an easy-to-use query builder
  • Search within search results
  • Save searches for later use
  • Quick forward selected email to users
  • Forward email as original mode available
  • Search and restore across multiple archives

Restore email

  • Restore email for any user, any email id, over any time period
  • Multi-mode restore available
  • Direct restore via built-in POP3 server
  • Forward via SMTP server
  • Restore as PST
  • Direct download as zip file
  • Flexible restore of email from any search result set (via SMTP, POP3 or as PST)
  • Access archived email from within an email client (over IMAP)
  • Self-service for users available

Automatic discovery

  • Auto-builds an organizational directory from email
  • Auto-builds a people directory from email
  • Instant searches from directory listings (organization and people)

Convenient and powerful user management

  • Add single or multiple users easily
  • Mass import users from CSV files, Active Directory, LDAP, etc.
  • Choose between manual or secure auto-password generation
  • Welcome mail with self-account activation
  • Multiple email ids per user
  • Optional remote authentication mechanisms for single-sign-on
  • Multiple user roles, with appropriate privileges

System alerts

  • Daily system activity summary for the administrator
  • Low disk space warning, with time remaining for space to be used up predictions
  • Mail source monitoring and alerting to keep an eye on your mail server
  • Optional personal email usage summary for users
  • Activity indicators for email retrieval, indexing and uploading

Security policies

  • Supports multi-role user privileges
  • Authorization and access is based on user role
  • Sub-admin roles for divided responsibilities and to prevent admin snooping
  • Allows for corporate messaging surveillance (based on the organization’s policy)
  • Protects privacy by allowing regular users to search and access only their own mail
  • Optional VIP status for users to enhance security and privacy of their email
  • Connection restrictions by IP
  • Email forwarding controls
  • Support for HTTPS using self-signed or CA-issued certificates
  • Export the search result summary in CSV format for audit uses

Reports and logging

  • Automated logging and log rotation
  • Track and audit adminstrative and operational activity
  • Top users with inbound and outbound mail flows
  • Watch email usage and trends
  • Advanced custom queries

Enhances productivity

  • Keeps your mailserver light and responsive by offloading storage and search
  • User-friendly self-service functionality lowers admin time and costs

Hardware, OS, technologies

  • Any modern machine with 8-16 GB RAM, HDD as needed
  • Runs on Microsoft Windows and Linux platforms
  • Can be deployed on a VM on-premise (VMWare, Virtualbox), or in the cloud (AWS, Azure, etc.)
  • No additional database required
  • Uses open standard protocols and formats


  • Easy setup and configuration
  • Text-only mode for easy depolys to headless / remote / cloud servers
  • Accesible via any modern web browser on a desktop, laptop, tablet or mobile phone
  • Web console for real-time monitoring of MailVault activity
  • Context specific help and guidelines
  • New version alerts with auto-update options