MailVault Views. Your email, organized your way.

MailVault v4.3.8 is available.

MailVault’s powerful search let’s you find the email you are searching for, fast! And Saved searches allow the user to re-run complex queries, on demand, with a single click.

And still, some of our users want the familiarity of being able to organize their email into good, old folders. We hear you. And we’ll give you folders. And more.

Introducing Views!

MailVault Views are smart, dynamic and alive. They are time-saving mechanisms, designed to let you get more done in less time. Views currently contain folders and saved searches, with more to come.

Folders consist of system folders (by default All, Inbox, Sent) with the possibility for users to create and manage their own custom folders. Similarly, users can create and save searches for easy and regular access. Both folders and searches return dynamic and updated results.

This release also adds a set of convenience filters on the Search results page (All mail, Incoming, Outgoing) which can be applied to any result set. Arrow icons along each result line indicate incoming or outgoing mail.

The G Suite and G Suite Turbo mail sources now support delete mail after x days functionality.

Other minor fixes and enhancements round off this release.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Namaste India! MailVault in Hindi…

MailVault v4.3.6 is available.

नमस्ते इंडिया! MailVault अब आपकी भाषा बोलता हैं…

Here is the initial release of MailVault in Hindi… do feel free to write back to us with corrections or suggestions.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Your email. Backed up in your own cloud storage account.

MailVault v4.3.3 is available.

We said we’d have interesting things happening in the v4.3.x series…

This release contains:

  • SkyStore now allows you to use your own cloud storage accounts
  • MailVault is available in German language too
  • Other minor fixes and enhancements

MailVault’s SkyStore functionality allows you to save an additional copy of your email in the cloud. You could use our fully managed service, or simply use your own cloud storage accounts. MailVault supports AWS, Azure and other services.

Why use cloud backup? Cloud storage technologies are designed to store data securely for the long-term and make for reliable backups that can scale almost infinitely.

MailVault’s cloud email backup features goes a long way towards making your email archiving substantially disaster proof, without having to incur the upfront expenses of hardware, worry about routine maintenance, and the overheads of additional administration.

With access control rules, retention and ageing policies, an organization can have safe and flexible storage policies.

Meanwhile, to our friends in Deutschland, we’d like to say: Hallo und Guten Tag… 🙂

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Significant release – MailVault v4.3.0 – PST import & export (and more…)

MailVault v4.3.0 is available.

This is a significant release and adds some exciting new features, while setting the stage for a few more interesting things to follow soon.

This release contains:

  • Import legacy email in PST files directly into MailVault
  • New email restore option – into a PST file
  • Export a search result set into a CSV file (useful for audit)
  • Delete mail after ‘x’ days from mail source (POP3, IMAP, IMAP-Turbo, MS-Exchange)
  • Google Apps mail source renamed to G Suite
  • Added new mail source G Suite Turbo (given the bandwidth, handles downloads faster)
  • Archiving speed improvements
  • Unix mbox mail source enhanced
  • Other minor fixes and enhancements

MailVault has always worked with all mail servers and all email clients, but if you are a Microsoft Outlook heavy organization, then you’ll appreciate the convenience of working directly with PST files, introduced in this release. Users can now import email from PST files directly into MailVault (perfect for all the earlier ‘backup’ PST files lying around, before you implemented MailVault), as well as restore or export email into PST files, which can be immediately used in Outlook.

A search result set can now be exported as a summary into a CSV file. This could be useful for high-level monitoring and analysis.

The POP3, IMAP and MS-Exchange mail sources support a delete mail after ‘x’ days option now. Some partners and users have asked for this and here it is.

The Google Apps mail source has been renamed to G Suite, keeping up with Google brand changes; but more interestingly this release introduces a new G Suite Turbo variant which can download email from G Suite much faster. This is obviously useful for situations where you are migrating large quantities of older email from all the mail boxes into MailVault. Good bandwidth will be helpful, of course.

In general, the email archiving speed has gone up in this release; the Unix mbox mail source has been enhanced to work better and multiple other minor fixes and enhancements have been done.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

SkyStore – Backup and archive your email into the cloud!

MailVault v4.2.0 is available.

This release contains:

  • Introducing SkyStore, cloud-based storage for your email
  • Activity indicators for email retrieval, indexing and uploading
  • Incoming email filters allow multiple clauses
  • Default filters are applied after user-defined filters
  • The HTTP proxy now supports authentication
  • Other multiple fixes and enhancements

This significant release of MailVault introduces SkyStore, a managed cloud storage service, allowing MailVault users to have an additional and reliable backup, offsite, for their valuable email. SkyStore is hassle-free, secure and scalable, without upfront capital expenses, or the overheads of maintenance and administration of your own storage hardware. Get in touch with us to know more.

New activity indicators for email retrieval, indexing and SkyStore upload have been introduced.

This release also adds multi-clause filters to provide you with even finer grained control over which email you may want to keep out of the archive system (think promotional email, mailing lists, etc.). Also the user-defined filters now run before the default filters are applied.

The HTTP proxy now supports authenticated operation and several other enhancements and fixes have been done to make MailVault even better.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Backup email from Google Apps Free Edition

MailVault v4.1.49 is available.

This release contains:

  • Native support for Google Apps Free Edition
  • Added default Archiving Rules
  • Enhanced bulk-users import (Search introduced)
  • Other minor fixes and enhancements for improved stability

The free edition of Google Apps does not allow for the creation of an email journal account, which really is the recommended way to do compliant and convenient email archiving.

Companies that use Google Apps (Free Edition) and wish to backup their users email have to deal with individual user mailboxes and manage authentication for each user individually. These leads to the following problems:

  • Create and manage many mail sources (one per user)
  • If a user changes his password, ensure that it is updated in the archival system as well

As you can imagine, these are really cumbersome issues.

The good news is that with this release MailVault offers built-in functionality to overcome the above issues. With a one-time configuration in your Google Apps Free Edition account, you can select user mailboxes that you would like to have backed up, and MailVault will do the rest. No user intervention required, not even when they change their passwords.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.0

MailVault v4.1.0 is available.

This significant release features a revamped user-interface with improved usability and actions.

The UI has been made responsive across various screen sizes, so you can access MailVault from various devices – your desktop, laptop and tablet – all with a clean and convenient user-experience.

Additionally, the core libraries have been updated for better performance, and some minor fixes and enhancements have also been done.

Note:

  • This release uses Java 7. While Windows users will automatically receive the Java update, Linux users will need to ensure that Java 7 is installed before the upgrade can succeed. Don’t worry, MailVault will detect this, inform you and not allow the upgrade to proceed.
  • All users may need to clear their browser cache.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.0.13

MailVault v4.0.13 is available.

This significant release features the new Archive manager, which contains powerful features, with convenient usability.

The Archive manager allows for:

  • Creating new archives and setting them up for auto-activation, when the current primary archive gets full
  • Adding existing archives
  • Marking entire archives as Closed (no more email will be archived), Read-only (no email archival or deletion), Disconnected (archive is not reachable unless plugged back in)
  • Search across multiple archives simultaneously
  • Search old format (pre-MailVault v4) and new format indexes simultaneously

The old Plug’n’play functionality is no longer required and has been removed. After logging into MailVault, the Archive manager is available at the following location: Settings > Archive > Archive manager

A few other minor improvements complete the release.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.0.2

MailVault v4.0.2 is available.

This release contains an important internal enhancement and the upgrade is highly recommended.

A minor enhancement allows for the MailVault user list to be exported in CSV format (earlier this was a simple text file).

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.0.0

MailVault v4.0.0 is available.

This is a major release with new features, improvements in security and search, usability enhancements and many minor fixes.

The new stuff includes:

  • Users can access their archived email from within their email clients, via MailVault’s new IMAP server. A small email restore, is now as simple as, copy-paste or drag-drop, from one email folder to another.
  • MailVault now offers SSL support, using auto-created, self-signed certificates for all network connections. This means convenient security, at zero cost.
  • Starting with v4, the index format has been changed. This will allow for even more granular search, as well as improve search performance.
  • MailVault alerts now include estimates about when the available disk space will be used up, and how many more messages it will be able to accommodate. Although the estimates are approximate, we expect them to be very useful for the administrator.

A couple of important points to take note of:

  • The new index format will cause a new archive to be automatically created and activated. The current archive will be accessible via Plug’n’Play. While this is a minor inconvenience, the benefits will be worth it.
  • Using IMAP on MailVault could consume additionally memory. So if your MailVault system is low on RAM, we recommend you use the regular web-interface, or restrict the number of users allowed to use IMAP.

Lastly, the changes we have made, also set the foundation for other improvements expected over the coming weeks. Stay tuned. As usual, we’d love your feedback.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.