MailVault v5.2.2 released

MailVault v5.2.2 is available.

This release has a bit of under the hood work for improved reliability and performance. Users are encouraged to upgrade.

You can read more about the v5.2.0 release here.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

MailVault v5 is here!

MailVault v5.0.0 is available.

An upgraded technology layer, new Email Plus functionality and dedicated support for Microsoft 365 and Google Workspace!

This release contains:

  • Email Plus functionality (also backups files, calendars and contacts)
  • Dedicated mail source for Microsoft 365 (email, drive, calendars, contacts)
  • Dedicated mail source for Google Workspace (email, drive, calendars, contacts)
  • Technology stack and core libraries updated
  • Minor fixes, enhancements and optimizations

With the new Email Plus functionality, MailVault can now also backup documents, calendars and contacts.

While MailVault has always supported backing up email from Microsoft and Google, v5 offers dedicated support for both these platforms. Microsoft 365 and Google Workspace are now available as dedicated mail and data sources, where you can optionally choose the additional data that you may want backed up for specific, or for all users.

Other minor fixes, enhancements and optimizations make the functioning of MailVault better than earlier. Also the UI has been modified slightly, to allow the more relevant information to be in focus, and for a generally lighter and more pleasing look.

The upgraded technology stack improves performance and sets the stage for more functionality in future versions.

Note for existing v4.x.x users:

Version 5 is a major release. While new users can start using v5 right away, existing users of pre-v5 installations will need to follow a few steps to upgrade and derive the benefits of v5. Detailed information about this has been emailed to existing users. We strongly recommend you go through that before initiating the update. In case you need any technical clarifications or assistance, please get in touch with our Support team.

We hope you enjoy MailVault v5.

As usual, we’d love your feedback and suggestions.

MailVault v4, last release. Get ready for v5…

MailVault v4.3.20 is available.

This is perhaps the last release in the v4 series.

Besides containing some fixes and enhancements, more importantly, it prepares your current installation – there are core internal changes – for the upcoming v5 series.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Additional self-service controls, faster restore from cloud storage

MailVault v4.3.18 is available.

This release contains:

  • Controls to allow self-service for end users – to restore and forward email
  • Skystore – restoring mail from cloud storage is now much faster
  • Usernames and email addresses can now contain some characters not allowed previously
  • Minor fixes and enhancements

Based on feedback from some of our customers, we have enhanced self-controls that administrators can apply for end users. You can now allow or disallow users to forward or restore their own email.

For on-premise user’s of MailVault, it’s SkyStore functionality allows you to save a copy of your archived email in the cloud securely, while keeping a complete or partial (to save on local storage requirements) backup locally. This release speeds up restoring email from the cloud – significantly.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v3.4.17

MailVault v3.4.17 is available.

This release modifies and enhances the sub-admin role.

A sub-admin is no longer allowed to delete messages. Additionally, we have introduced a number of privileges, that may optionally be granted to a sub-admin. This adds to overall security, offers greater flexibility to accommodate various organizations policies and overall makes the sub-admin role more convenient.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Mail Archiving: Why your Organization needs it?

More and more people are becoming aware of ‘email archiving’ practices. Email archiving is the process of using a software application (or service), which normally in conjunction with an email server provides a way to centrally store all of an organizations email communications. It also provides a way to search through the archived email messages quickly and easily.

Email, email and more email…

So why would an organization need mail archiving in the first place?

While there can be numerous reasons for a company to use email archiving, here are four important ones:

1. Loads of email
Regardless of the physical size of an organization, if uses a lot of email for business (and these days who doesn’t) then that email contains a lot of valuable information and must be treated as such.

As the amount of email (and information) grow over time, it can get overwhelming to manage properly. New architectures and methodologies are needed to store, manage, search and use this information. Email archival systems are build for this.

2. Compliance
Companies in various industries, especially those in the financial, healthcare, education, and government fields are faced with the task of handling compliance needs concerning data and email management.

With the amount of email increasing exponentially, it’s getting harder to use older methods effectively to monitory and organize all this data. Email archiving systems are very helpful here.

3. Storage & disk space management
Once again the increasing communications eat away at available disk space. Archiving solutions use techniques like single-instance storage (eliminating duplicate email) and compression to save space.

Additionally, a sophisticated email archiving solution will provide other means for space management. For instance email filters can prevent unnecessary email from getting into the archive in the first place; andretention policies allow the organization to set different lifetimes to different types of email (eg. Newsletters to be retained only for 3 months, etc.)

4. Increasing your IT Productivity
In today’s competitive world, an organizations workforce and especially it’s IT department already have a heavy workload. Worrying about email backup and managing long term email storage justs adds to everyone’s woes. By using email archiving software, an organization can automate the collection and storage of email.

A smart email archiving solution allows your IT team to focus on other operational tasks, lowers IT help desk costs by allowing end users to use self-service and allows you mail server to perform better by taking away email storage responsibilities from it.

It doesn’t matter how small or large your organization may be, chances are, you need email archiving.

Note: For a more end-user oriented and an everyday-centric view point of the benefits of email archiving, do have a look at: The need for email archival.

Picture credit: With thanks to Ramberg Media Images.