The Features and Benefits of using MailVault

A few: you can restore it straight to a mailbox via POP3, forward it over SMTP, download it as a PST, or grab it directly as a zip file. You can even access archived mail from within your regular email client over IMAP.

With Email Plus, it also backs up your Microsoft 365 or Google Workspace documents, calendars, and contacts — not just email.

It keeps long-term, searchable, tamper-detected records with full activity logs, retention policies, and litigation hold support — so if you're asked to produce email evidence, you're not scrambling.

It's managed with deduplication, compression, and single-instance storage, so you're not storing multiple copies of the same message. You can also add cloud storage (AWS, Azure, etc.) if local space runs low.

Email archiving is the process of copying and storing every email an organisation sends or receives in a separate, searchable location — outside the regular mail server. It's different from just leaving old mail in your inbox; an archive is indexed, tamper-proof, and built so you can find and pull back any email later, even years down the line.

Not quite, though people mix them up all the time. A backup is usually a snapshot taken at intervals, meant to restore your system if something breaks. Archiving runs continuously, keeps every message (not just periodic snapshots), and is built for search, compliance, and legal retrieval rather than disaster recovery alone. Tools like MailVault actually do both — but they're not the same job.

Three reasons come up most often: storage relief (your mail server doesn't get bloated), compliance (some industries are legally required to retain email for years), and quick recovery (someone deletes an important email or leaves the company, and you still need it). If your business has ever lost an old email you actually needed, that's usually the moment archiving stops being optional.