SkyStore – Backup and archive your email into the cloud!

MailVault v4.2.0 is available.

This release contains:

  • Introducing SkyStore, cloud-based storage for your email
  • Activity indicators for email retrieval, indexing and uploading
  • Incoming email filters allow multiple clauses
  • Default filters are applied after user-defined filters
  • The HTTP proxy now supports authentication
  • Other multiple fixes and enhancements

This significant release of MailVault introduces SkyStore, a managed cloud storage service, allowing MailVault users to have an additional and reliable backup, offsite, for their valuable email. SkyStore is hassle-free, secure and scalable, without upfront capital expenses, or the overheads of maintenance and administration of your own storage hardware. Get in touch with us to know more.

New activity indicators for email retrieval, indexing and SkyStore upload have been introduced.

This release also adds multi-clause filters to provide you with even finer grained control over which email you may want to keep out of the archive system (think promotional email, mailing lists, etc.). Also the user-defined filters now run before the default filters are applied.

The HTTP proxy now supports authenticated operation and several other enhancements and fixes have been done to make MailVault even better.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Backup email from Google Apps Free Edition

MailVault v4.1.49 is available.

This release contains:

  • Native support for Google Apps Free Edition
  • Added default Archiving Rules
  • Enhanced bulk-users import (Search introduced)
  • Other minor fixes and enhancements for improved stability

The free edition of Google Apps does not allow for the creation of an email journal account, which really is the recommended way to do compliant and convenient email archiving.

Companies that use Google Apps (Free Edition) and wish to backup their users email have to deal with individual user mailboxes and manage authentication for each user individually. These leads to the following problems:

  • Create and manage many mail sources (one per user)
  • If a user changes his password, ensure that it is updated in the archival system as well

As you can imagine, these are really cumbersome issues.

The good news is that with this release MailVault offers built-in functionality to overcome the above issues. With a one-time configuration in your Google Apps Free Edition account, you can select user mailboxes that you would like to have backed up, and MailVault will do the rest. No user intervention required, not even when they change their passwords.

You can manually upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.0

MailVault v4.1.0 is available.

This significant release features a revamped user-interface with improved usability and actions.

The UI has been made responsive across various screen sizes, so you can access MailVault from various devices – your desktop, laptop and tablet – all with a clean and convenient user-experience.

Additionally, the core libraries have been updated for better performance, and some minor fixes and enhancements have also been done.

Note:

  • This release uses Java 7. While Windows users will automatically receive the Java update, Linux users will need to ensure that Java 7 is installed before the upgrade can succeed. Don’t worry, MailVault will detect this, inform you and not allow the upgrade to proceed.
  • All users may need to clear their browser cache.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.0.13

MailVault v4.0.13 is available.

This significant release features the new Archive manager, which contains powerful features, with convenient usability.

The Archive manager allows for:

  • Creating new archives and setting them up for auto-activation, when the current primary archive gets full
  • Adding existing archives
  • Marking entire archives as Closed (no more email will be archived), Read-only (no email archival or deletion), Disconnected (archive is not reachable unless plugged back in)
  • Search across multiple archives simultaneously
  • Search old format (pre-MailVault v4) and new format indexes simultaneously

The old Plug’n’play functionality is no longer required and has been removed. After logging into MailVault, the Archive manager is available at the following location: Settings > Archive > Archive manager

A few other minor improvements complete the release.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.0.2

MailVault v4.0.2 is available.

This release contains an important internal enhancement and the upgrade is highly recommended.

A minor enhancement allows for the MailVault user list to be exported in CSV format (earlier this was a simple text file).

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.0.0

MailVault v4.0.0 is available.

This is a major release with new features, improvements in security and search, usability enhancements and many minor fixes.

The new stuff includes:

  • Users can access their archived email from within their email clients, via MailVault’s new IMAP server. A small email restore, is now as simple as, copy-paste or drag-drop, from one email folder to another.
  • MailVault now offers SSL support, using auto-created, self-signed certificates for all network connections. This means convenient security, at zero cost.
  • Starting with v4, the index format has been changed. This will allow for even more granular search, as well as improve search performance.
  • MailVault alerts now include estimates about when the available disk space will be used up, and how many more messages it will be able to accommodate. Although the estimates are approximate, we expect them to be very useful for the administrator.

A couple of important points to take note of:

  • The new index format will cause a new archive to be automatically created and activated. The current archive will be accessible via Plug’n’Play. While this is a minor inconvenience, the benefits will be worth it.
  • Using IMAP on MailVault could consume additionally memory. So if your MailVault system is low on RAM, we recommend you use the regular web-interface, or restrict the number of users allowed to use IMAP.

Lastly, the changes we have made, also set the foundation for other improvements expected over the coming weeks. Stay tuned. As usual, we’d love your feedback.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

What’s new in the MailVault v3 series?

We’ve been silent on the blog for a while now, but the engine room has been buzzing with activity.

This post breaks our blog-slumber and summarizes the goodness that’s gone into the MailVault v3 series, since the initial v3.0.0 release (in May 2012) up to the current v3.4.0 (July 2013).

v3.0.x

  • New restyled user-interface with usability enhancements
  • Auto-discovery of Organizations and People under the new Directory tab
  • Instant searches from Directory (organization and people listings)
  • New ‘Begins with’ clause in Archive Filters
  • Minor fixes and enhancements

v3.1.x

  • Core libraries updated
  • Minor fixes and enhancements

v3.2.x

  • Overall performance improvements
  • Improved memory management
  • Directory searching and pagination improved
  • Restore via POP3 enhanced to handle picky email clients
  • Forward email enhanced to handle picky email clients
  • Fixed minor UI issue when using Chrome

v3.3.x

  • Core upgrades for increased performance
  • Different locations for indexes and email possible
  • MailVault can now run as a Windows Service
  • Minor fixes and enhancements

v3.4.0

  • Email storage and efficiency tracking
  • Restructured Reports
  • Improved indication for ‘new version availability’
  • Multiple minor fixes and enhancements

We will elaborate in more detail in future posts.

Meanwhile, more useful features are being added to your favorite email archiving solution. In case you have any feedback or suggestions, please get in touch.

Back up old, scattered Email into MailVault

When setting up email archiving for an organization, the recommended practice is to configure the mailserver to keep a copy of all email flowing through it into an “archive” account. MailVault picks up all the email from this account by using say, the POP3 protocol and does it’s archiving magic, after which the mail is deleted from the archive or journal account. As an ongoing process, this is a great setup since the settings are required to be just once, centrally and without any end-user changes.

However, we often hear questions like:

  • What can do I do about old email?
  • What can I do about the email of many years in my mail client?
  • Can I do anything about the old PST back-ups I have lying around?

How do I backup ALL my old email into MailVault?

To address this we present to you the MailVault Agent!

The MailVault Agent (MVA) is a little application that can transfer email from an email client into MailVault. The end-user installs the MVA on his or her computer, points it to the email client and specifies the folders from which the email needs to be transferred to MailVault.

If all goes well, the end result is that all the old email of all your users will be safely backed up into MailVault.With all the benefits of deduplication, compression and a highly searchable central storage.

After this one-shot import, you may uninstall the MailVault agent from the end users computers and continue with your mailserver based email archiving. On the other hand, if you don’t run a mail server in-house or can’t setup an email archival (journaling) account on your mailserver, you could continue to use the MVA to back up all users email into MailVault.

Currently, the MailVault Agent is available for MS Windows  only. It supports relatively recent versions of Microsoft Outlook, Outlook Express, Thunderbird and Windows Live Mail.

The MailVault Agent is available for download from the download section. Enjoy!:)

Introducing MailVault

MailVault is a standalone email archival product, compatible with any standards-based email server.

It offers immediate benefits to organizations aware of and interested in:

  1. Security & compliance
  2. Corporate messaging surveillance
  3. An easy to use backup and restore mechanism for the entire organization’s email

Hello, world… 🙂

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