Release: MailVault v4.1.35 (Super easy, super powerful “Advanced search”)

MailVault v4.1.35 is available.

This release contains:

  • All-new Advanced search to easily create custom searches
  • Improved search flexibility and performance
  • Set your own default settings for Simple, Quick and Advanced searches
  • Minor UI fixes and other general enhancements

The Advanced search functionality has been completely reworked, to make it really easy, for even the most casual user to form and run powerful custom searches. Simply select and combine the criteria you want, so as to locate the email you need. Powerful search, made easy!

Additionally, there are under the hood improvements to make searching better than before.

And a new Settings > Search tab allows companies to modify and set the defaults for the various search functionalities as per their specific requirements.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.18 (Mailbox view, license management, web console)

MailVault v4.1.18 is available.

This release contains:

  • Preference based “mailbox view”, when user logs in to MailVault
  • License management now has it’s own primary tab
  • Auto-pause and scroll in the web console
  • Minor fixes and enhancements

Users can choose to let MailVault display all their messages (most recent first) when they log in, very much like popular web mail interfaces.

License management has been moved out of the core settings into it’s own top-level tab, on the main navigation bar, making it more visible and easily accessible.

The real-time web console now automatically pauses the scrolling messages to allow for easier reading when the admin accesses it.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.11 (Mail source monitoring, restore search results via POP3)

MailVault v4.1.11 is available.

This release contains:

  •     Mail source monitoring and alerting
  •     Restore any search result set via POP3
  •     Enhanced audit reports
  •     Other minor fixes and enhancements

Mail sources now have a “monitor this source” option. When enabled, MailVault can monitor these email sources and alert you of email collection problems, which could be because of network issues, authentication problems or simply configuration errors at your mail server. Mail source monitoring alerts can be enabled from Settings > Alerts.

In addition to the numerous flexible methods of retrieving and restoring email from within MailVault, this release adds yet another super-convenient option for power users. Run and refine your search, select the messages from the result set and choose to “Restore via POP3″. This is especially useful for large result sets, where you may not want to saturate your mail server by forwarding all that email over SMTP.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.3

MailVault v4.1.3 is available.

This release contains minor fixes and enhancements.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.2

MailVault v4.1.2 is available.

This release contains some minor search related enhancements. We recommend that all users upgrade to this version.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v4.1.0

MailVault v4.1.0 is available.

This significant release features a revamped user-interface with improved usability and actions.

The UI has been made responsive across various screen sizes, so you can access MailVault from various devices – your desktop, laptop and tablet – all with a clean and convenient user-experience.

Additionally, the core libraries have been updated for better performance, and some minor fixes and enhancements have also been done.

Note:

  • This release uses Java 7. While Windows users will automatically receive the Java update, Linux users will need to ensure that Java 7 is installed before the upgrade can succeed. Don’t worry, MailVault will detect this, inform you and not allow the upgrade to proceed.
  • All users may need to clear their browser cache.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v3.4.40

MailVault v3.4.40 is available.

This release contains minor UI fixes and enhancements while viewing email in the archive.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v3.4.37

MailVault v3.4.37 is available.

This is a significant release, with substantial refactoring and internal core changes, in preparation for the upcoming v3.5.x series.

Additionally, the following features and enhancements are included:

  • Simple search now includes a drop-down for quick search criteria. Quickly locating the email you want should now be a lot more convenient and easier.
  • Advanced search has been made simpler and more intuitive.
  • On the search results page, the Participants section is renamed to People Filter. The titles, sentences and text are more self-explanatory. When a search shows no results, MailVault offers users some tips.
  • The Audit reports have been enhanced to include and track many more admin and user actions.
  • Support for an HTTP proxy server has been added.

Note: User’s may need to clear their browser cache.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Release: MailVault v3.4.23

MailVault v3.4.23 is available.

Sometimes users may need to use the Advanced Search of MailVault, especially when trying to zoom in on messages which match various, specific criteria. MailVault will now preserve the user’s Advanced Search criteria across searches, thus making the (advanced) search experience a lot more convenient.

This release also improves Unicode support in User Management, and includes other minor fixes and enhancements.

You can upgrade your MailVault installation by going to:

Settings > Core > Auto updates and click on Check for updates

Then simply follow the on-screen instructions.

Searching through the MailVault email archive

Our approach to MailVault’s search functionality is a little like that of Google Search. Keep it simple and return relevant results.

Most times it should “just work”. When you need to consciously slice, dice and zoom in through the clutter, the following information and hints will help you to make the most of MailVault’s simple search.

Where do we search?

In the email headers (sender, receivers, subject, date), the entire mail body and in the content of some types of attachments (doc, pdf, html).

Search terms

The search query can be made up of single words, multiple words and phrases. Additionally these can be combined using special operators. This is better explained using a few examples.

Exact matches

Search: mail
Will match documents containing the exact word “mail” (not mails, mailing, mailvault, etc.).

Matching any of the terms

Search: mail archive
Will match documents containing the word “mail” OR the word “archive”.

Keep in mind that when we enter multiple words separated by spaces, the default behavior is to match documents that contain any of the words.

Matching all terms

Search: mail AND archive
Will match documents containing the word “mail” AND the word “archive”.

Pattern matching

By default, wildcard pattern matching does not take place. You must explicitly use the characters ? or * to match exactly a single character, or zero or more characters respectively.

Search: mail*

Matches messages containing mail, mails, mailing, mailvault, etc.

Search: mail?

This will match mail and mails, but will not match mailing and mailvault.

Please note that you cannot use ? or * as the first character of any word in your search query. Doing so, will result in an“invalid query syntax” message.

Negating a term

Search: NOT microsoft
Using NOT negates the match. So, NOT microsoft would match all email not containing the word microsoft.

Search: archiv* NOT mailvault

To locate messages that talk about email archiving and don’t mention MailVault (although why would you? 🙂

Matching phrases

Search: “John Doe
This would match all mail containing the phrase “John Doe”. You can search for phrases, by enclosing the search term within double quotes.

Grouping and building complex queries

Sometimes you may need to fine-tune your query to really zoom in on some information. You could use a combination of the tips above, as well as grouping to form a more complex query. Grouping is done using parenthesis.

Search: (John OR Jane) AND (archiv* NOT mailvault)

Something like this could be used to search for messages that must contain either John or Jane and talk of archiving, but not MailVault.

Using saved searches

If you need to run the same complex searches often, it will soon get tedious to keep typing out long queries. That’s where “Save search” comes in. Once you have fine-tuned your search and gotten the results you want, you can say “Save search”, give it a name and the next time around access it from “My searches”, right next to the search box.

Note: The search terms themselves are case-insensitive (apple, Apple, APPLE will all produce the same results), but the logical operators are case sensitive. You must use OR, AND, NOT in upper-case.

For the occasional times, that you may need to use additional criteria and filters, head over to the “Advanced search” page and use the point and click functionality to build your search query.

May you find the information you seek!